User access controls form a sort of basic grid of quality control and assurance when it comes to administrative properties. Not only do they establish an effective framework for ingress and egress into and from a corporate structure, but they also provide useful tools when it comes to areas such as security and compliance, task designation, internal operations, and more.
As part of the process of granting new access, it is essential to have independent verification that the access is appropriate. This can be done by tracking it through a ticketing system and having approval from the user’s line manager, the defined system owner, or an authorized representative for external organizations.
When an employee is terminated, their access to company resources needs to be immediately revoked. This sounds simple, but in practice it often fails due to a lack of clear process for notification and identification of all access points. A terminations checklist is the best way to ensure that all necessary steps are taken.
It is important to keep different duties separate in order to reduce the chances of fraud or mistakes. Having one person responsible for two tasks, for example both developing and releasing a project to production, or approving their own actions, can lead to them bypassing established procedures.
A periodic access review is an important way to ensure that all users have the correct access privileges. By reviewing the system access at a certain point in time, you can identify any errors or changes that may be needed. This can help ensure that terminated users are removed, the correct privileges are given, and role changes are made as needed.